02 November 2025
Kilmaine GAA Astro Hire
Terms and Conditions of Booking
1. Bookings:
● All hirers and users of facilities at Kilmaine GAA Astro are subject to the Terms and
Conditions of Hire and Use as shall be laid down from time to time.
● Those wishing to book the facilities must complete the official booking process. No activity
can commence until official confirmation of the booking is received by the applicant
person/group from Kilmaine GAA.
● Pre-booked pitches may not be transferred by the hirer to any other person/group without
prior approval from Kilmaine GAA Astro facilitator.
● The contact person(s) named in the online form will be the person with whom all official
communication from the Kilmaine GAA Astro facilitator will take place. If there are any
changes in the details of the group organiser/contact person, Kilmaine GAA Astro facilitator
must be informed immediately.
● The person named in the booking will be the person responsible for the group, including
full payment of the facility before playing, behaviour of those attending the booking, and
adherence to the terms and conditions of hire and use of the facility.
● All bookings include the time required to prepare, erect, dismantle and remove
equipment.
● Bookings for children under 18 years of age must be booked and supervised by a person
aged 18 or over.
2. Cancellation Policy:
● A minimum of 48 hours’ notice of a cancellation must be given to the Kilmaine GAA Astro
facilitator. Failure to do this, or failure to show on the given hire time for the
booking, will result in the group being charged for the hire of the facility.
● All bookings that have paid by Credit Card and are due a refund, will be refunded in full.
3. Weather:
● If the pitches are unplayable, Kilmaine GAA reserves the right to close the Astro pitch. If
this happens every effort will be made to contact the groups directly.
4. State of Premises:
● No items should be taken on to the Astro pitch except those needed to play the activity for
which the facility was booked. Drinks, tracksuit tops etc. should be left at the side in the
interests of user safety.
● Footwear must consist of either, actor trainers, runners or moulded football boots. Cogs
and bladed boots are strictly prohibited.
● Hurls must either have no bands or have bands taped and fully covered. No damaged
hurleys will be allowed.
● No glass containers or bottles are allowed in or around the Astro pitch.
● Smoking is not permitted in any area in or around the Astro pitch.
● Chewing gum is not allowed in any area in or around the Astro pitch.
● All jewellery should be removed before playing in the interests of player safety
● Alcohol or drugs are not allowed in or around the Astro pitch and no person who is in the
opinion of the Management under the influence of alcohol or drugs will be admitted or
allowed on or near the facility.
● Money/valuables should be left in a safe area and not in an open area on view at any time.
● Kilmaine GAA accepts no responsibility for items lost/stolen on the premises or grounds,
or for any loss, damage, or injury occurring in or in the vicinity of the Astro pitch, or for any
injuries to persons participating in any activity in or on its facilities.
● Any damage done to facilities, property, or equipment, fair wear and tear excepted, must
be made good by the individual, group, club or organisation responsible for the damage
● Climbing on the nets, swinging from crossbars and any other behaviour likely to lead to
damage to the facility or injury is forbidden and will lead to immediate expulsion from the
facility.
● Only park in designated parking spaces.
5. Code of Conduct:
● Persons using the facility must be attired according to their intended activity.
● No activity, which could be misconstrued or give offence to other patrons, or to
surrounding neighbours, will be permitted.
● Special consideration must be given to neighbours living near the facility. No excessive
noise, conduct or general nuisance will be tolerated and offending users will be removed.
● Supervising personnel must be obeyed at all times during the hire. They are responsible
for ensuring compliance with the Terms and Conditions of Hire and Use and have the
authority to remove users from the facility. Non-acceptance of supervisory personnel’s
decisions or any aggression or violence towards supervisory personnel will not be tolerated
and may result in the removal of those involved from the premises and the cancellation of
all future bookings.
● Only players and trainers/coaches are permitted inside the Astro pitch during a booking time.
For safety reasons children under the age of 18 are not allowed inside during a booked
session unless they are officially part of the booking and of the activity for which the booking
was made.
● No use will be permitted outside the operational hours of the Astro pitch. Anyone
breaching this rule will be removed. Kilmaine GAA may involve the Gardaí in enforcing this
and other rules.
● Kilmaine GAA decisions on admission, allocation, use, operation, or closure of the facilities
is final.
● Balls will be provided for use during the hire period. If a ball leaves the Astro Pitch area
during the period of hire, it will be retrieved only by the Kilmaine GAA Astro Facilitator at an
appropriate time. Hirers and participants must not leave the Astro area to retrieve balls
themselves.
Kilmaine GAA reserve the right to:
● Introduce, amend or delete such rules as may be required from time to time due to the
needs of the service or due to changing circumstances.
● Levy charges and fees as it considers appropriate for the use of facilities or services, and to
alter such charges or fees at their sole discretion.
● Refuse admission or the continued use of the facilities to any person or group who in their
opinion are in breach of any management rule, or whose behaviour is such that it interferes
with the safe, efficient operation of the facility.
● Close the facilities for maintenance repair, holidays, or for any other reason. Where such
closure occurs no claim shall lie against Kilmaine GAA or personnel in respect of loss
or inconvenience suffered.
Kilmaine GAA and its management point out that all persons using the facilities do so at
their own risk. Users are strongly advised to seek medical advice before undertaking
exercise. Users with any known medical condition should consult with their doctor before
participating in any form of exercise.
In the event of an emergency please call 999 and direct the required service to the following:
Address: Eircode F31 CK71
Sincerely
Chairperson
Colm Walsh
